Community Care Licensing Regulations: Recertification
You must complete 40 hours of continuing education from an approved vendor during the two year period following initial certification. 20 hours may be online. The renewal fee is $100.00 payable to the Department of Public Social Services. If you do not renew on time, you are subject to a fine of $200.00 well as the $100.00 renewal fee. If you wait more than 4 years from the date of your Initial Administrator Certificate expires, you will be required to take the Initial Administrator Certification Program again and pass the State Administrator Test.
If you wish to regiser for ARF Online courses please call 818 .453.1083
Only register online if you are GH or RCFE.
If your wondering about the renewal process the best document to review is published by the ACS Section titled Renewal Procedures
Prior to the expiration date of your administrator certificate, you must complete 40 hours of continuing education. 20 of the hours must be live. 20 can be online. Most people complete 20 online and 20 live. Of course, you can complete 40 hours live if you wish. Your continuing education hours must be from an approved CCL vendor. See below for additional requirements such as LGBT and Regulation.
LGBT Cultural Competency Training
Beginning in 2016 all administrators of ARF RCFE and GH must complete at least one hour of training in LGBT Cultural Competency either online or live. If you received LGBT training as part of your Initial Certification Training Program for Administrator you are exempt from this requirement.
Smart seminars offer LGTB training as a live course or online course. View our recertification course schedule
At Least Four Hours of Regulation Content Beginning in 2016 all renewals must include at least 4 hours in content that is associated with Regulations, Protocol or Procedures. We have two courses that meet the 4 regulation requirement: Fingerprint Clearance and Exemptions: 4 Hours Online Personal Rights 5 Hours Live
I looked up my name in active certificates but it was not there. What happened?
Looks like your certificate expired at least a year or more earlier. You need to contact the Administrator Certification section at 916.653.9300 and ask them what your number is. Their email is AdminCertInfo@dss.ca.gov
How do I know if I have to take the Initial Certification Training Program for new administrators again? You only have to take the ICTP course again if you are more than four years past your first expiration date. Lets pretend you took the ICTP course in January of 2009 and your first Administrator Certificate was issued on April 1, 2009 and that certificate expired April 1, 2011. And lets say you never took any CEU courses ever. Looks like April 1, 2015 is four years past your first expiration you have to take the ICTP course again. It’s a great class!
I lost my original certificate and don’t know if I am more than four years past my expiration date. You need to contact the Administrator Certification section at 916.653.9300 and ask them what was the date of issue of your first certificate. Their email is AdminCertInfo@dss.ca.gov
How do I enroll in the ICTP course for new administrators? register here
No. The Initial Certification Training Program for Administrators of Adult Residential (ARF) is 35 hours and has not changed. Adult Residential is for clients between the ages of 18 – 59.
The California Legislature passed a law in 2015 changing the number of hours for the
RCFE Initial Certification Training Program for Elderly (RCFE) from 40 to 80 hours. The text of the bill starts below.
This refers to becoming an administrator of an elderly facility for clients over 59.
SB911 Effective January 1, 2016, applicants for RCFE licensure and prospective certified RCFE administrators must complete an ICTP as defined in Health and Safety Code sections 1569.23 and 1569.616 that consists of the following:1
Completing a CDSS-approved eighty (80)-hour ICTP, sixty (60) hours of which must be attended in person.
A state-developed and administered examination that consists of no less than one hundred (100) questions based on the uniform Core of Knowledge (CoK) required for administrators.Applicants for RCFE licensure and prospective certified RCFE administrators must complete coursework in the uniform CoK that has been updated in scope and topic to comply with Health and Safety Code sections 1569.23 and 1569.616.The new and/or revised topics for administrator certification include:
Medication management; including antipsychotics, and the adverse effects of psychotropic drugs for use in controlling the behavior of persons with dementia.
Managing Alzheimer’s disease and related dementias; including nonpharmacologic, person-centered approaches to dementia care.
Managing the physical environment; including maintenance and housekeeping.
Residents’ rights, and the importance of initial and ongoing training for all staff toensure residents’ rights are fully respected and implemented.
Cultural competency and sensitivity in issues relating to the underserved, aging,lesbian, gay, bisexual, and transgender community2.
Postural supports, restricted health conditions, and hospice care.A sample of the updated CoK is available for review on the CDSS CCLD Administrator Certification Section webpage.Documentation of Certification and Transfer of Certification to Another RCFELicensees must continue to maintain documentation that administrators have met certification requirements as specified in CCR, Title 22, sections 87406 and 87407, as specified in CCR, Title 22, section 87412.
1Prior to January 1, 2016, some hyperlinks to statute may provide a screen that shows links to both old and new versions of statute. The old version of statute can be accessed by clicking on ”(Amended by…).” The new version of statute can be accessed by clicking on “(Repealed (in…) and added by…).
2The requirement to receive training on cultural competency and sensitivity has been a requirement for prospective administrators in Health and Safety Code section 1569.616. This requirement now also applies to applicants for licensure as specified in Health and Safety Code section 1569.23.
Licensees that meet new initial administrator certification requirements and apply for a new license to operate another RCFE can transfer their certification to another licensed RCFE, provided no more than five (5) years have passed since the date of their certification. After five (5) years, licensees that apply for a new license to operate another RCFE will need to repeat initial administrator certification. This certification requirement for licensees applies even if the licensee has kept their administrator certification current.
If they have met certification requirements as specified in CCR, Title 22, sections 87406 and 87407, administrators may transfer their certification from one licensed RCFE to another licensed RCFE, regardless of the date of their certification.
The short answer is NO. The only online courses available are for existing administrators and are continuing education courses. The Initial ARF Certification Training Program to beome a new administrator to operate a facility for adults ages 18-59 is a live 35 hour course.
As an administrator of a day program I have worked with many consumers who suffer from epilepsy.
I make it priority that my staff are well trained in how to respond to seizures. To learn more about epilepsy check out our online course Epilepsy and Seizures.